Shareholder communication redaction is the removal of personal data from a holder mailing under GDPR Recital 26. The recital sets when data counts as anonymous. anonym.plus marks each name, address, and holding on your machine, so the message stays clear while holders go unnamed.
When this applies
A mailing merges holder names, addresses, and share counts into each letter. You strip those before the file is reused for analysis or archive.
How anonym.plus handles it
- Open the merged letters in anonym.plus on your device.
- Local OCR reads scanned response cards.
- The tool flags names, addresses, and holdings.
- Turn the name map off for a truly anonymous set.
- Swap or black out the confirmed entries.
- Save the clean letters locally.
What you need to provide
- The mailing (DOCX merge, PDF, CSV, or scan).
- An operator (Redact suits anonymisation).
- Optional batch for a full mailing run.
PII & financial identifiers detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | holder C. Devos → [HOLDER] |
| Location | LOCATION | mailing address → [ADDRESS] |
| Financial | MONEY | 1,200 shares → [HOLDING] |
| Contact | EMAIL_ADDRESS | holder@example.com → [EMAIL] |
| Identifiers | NATIONAL_ID | investor ID → [ID] |
| Dates | DATE_TIME | record 04/2025 → [DATE] |
Compliance achieved
- Targets the anonymity test in GDPR Recital 26.
- Turn the reversible map off so re-linking is barred.
- Offline work keeps the holder list on your machine.
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Limitations & cautions
Recital 26 treats data as anonymous only if no one can re-identify it by likely means. A large, unusual holding can single out a person. Review outliers and keep the map off for true anonymity.
Frequently asked questions
When does a mailing count as anonymous under Recital 26?
When no one can re-identify a holder by any reasonably likely means. Turn the name map off and mask rare holdings, not only names.
Can I process a full mailing run at once?
Yes. Batch mode handles up to 20 files per run, with OCR for scanned cards.
Is the holder list uploaded?
No. The app is offline, so each holder's data stays on your device.