Data room anonymisation is the removal of personal data from a deal repository under GDPR Recital 26. The recital sets the test for truly anonymous data. anonym.plus processes up to 20 files per run on your machine, with a shared map off so no party can be re-identified.
When this applies
A deal room holds HR files, contracts, and emails across hundreds of documents. You anonymise these in batches before more bidders gain access.
How anonym.plus handles it
- Point anonym.plus at the data-room folder on your machine.
- Local OCR reads any scanned pages in the set.
- The tool flags names, IDs, and contacts in each file.
- Keep the shared map OFF for true anonymity.
- Review the summary and fix low-confidence flags.
- Save the clean set locally.
What you need to provide
- A folder of deal files (PDF, DOCX, scan, mixed).
- An operator (Redact suits true anonymisation).
- The shared map turned off for unlinkable output.
PII & financial identifiers detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | employee A. Sato → [PERSON] |
| Identifiers | NATIONAL_ID | national ID → [ID] |
| Contact | EMAIL_ADDRESS | staff@example.com → [EMAIL] |
| Financial | MONEY | salary EUR 80k → [AMOUNT] |
| Location | LOCATION | branch city → [CITY] |
| Dates | DATE_TIME | DOB 1990 → [DOB] |
Compliance achieved
- Targets the anonymity threshold in GDPR Recital 26.
- The shared map stays off, so re-linking is barred.
- Whole-folder work stays offline — the room never uploads.
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Limitations & cautions
A mixed folder of scans and native files leans on OCR for the images, so review low-confidence flags. A rare role plus a site can still single someone out, so check narrative files before access widens.
Frequently asked questions
How many files can one run anonymise?
Up to 20 files per batch, all processed locally with OCR for any scanned pages.
When is the room truly anonymous under Recital 26?
When re-identification is no longer possible by any reasonably likely means. Keep the map off and remove indirect clues, not only names.
Does the room leave my machine?
No. The whole run is offline, so the repository stays on your device.