Proxy statement redaction is the removal of personal identifiers from a voting circular issued under the FCA Disclosure & Transparency Rules. The DTRs govern voting and notification disclosure to holders. anonym.plus marks each name and contact on your machine, so the required content stays whole while private data goes.
When this applies
The circular names directors, nominees, and holders who submitted resolutions. You trim contact details and private identifiers before it is lodged.
How anonym.plus handles it
- Open the circular in anonym.plus on your device.
- Local OCR reads scanned resolution letters.
- The tool flags names, contacts, and holdings.
- Keep the disclosure the voting rules require.
- Swap or black out the confirmed identifiers.
- Save the clean circular locally.
What you need to provide
- The circular (PDF, DOCX, or scan).
- An operator (Replace keeps the prose readable).
- Optional allow-list for required disclosures.
PII & financial identifiers detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | nominee A. Coleridge → [NOMINEE] |
| Contact | EMAIL_ADDRESS | ir@example.co.uk → [EMAIL] |
| Contact | PHONE_NUMBER | +44 20 7946 0147 → [PHONE] |
| Money | MONEY | beneficial 2.1% → [HOLDING] |
| Identifiers | UK_NINO | proposer NINO → [NINO] |
| Location | LOCATION | proposer address → [ADDRESS] |
Compliance achieved
- Supports the disclosure required under the FCA DTRs.
- Keeps the disclosure the voting rules require for holders.
- Offline work keeps the circular on your machine.
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Limitations & cautions
The DTRs require specific holder and nominee disclosure, so keep what the rules demand. The tool flags named items but cannot judge required content. Have counsel confirm the disclosure before lodging.
Frequently asked questions
Will required holder disclosures survive the pass?
Yes. Allow-list the disclosure the rules require. Only extra personal identifiers, like a proposer's contact, are flagged.
Can it read a scanned resolution letter?
Yes. Local OCR reads the image, then flags the data so you can review it.
Is the circular uploaded?
No. The app is offline, so it stays on your device until you lodge it.