Onboarding form redaction is the removal of personal data from an intake packet in line with FCA SYSC and UK GDPR. The systems-and-controls rules ask a firm to guard confidential records. anonym.plus marks each field on your device, so the layout stays while the data goes.
When this applies
An intake packet collects identity, banking, and contact details at sign-up. You trim that under SYSC before it moves to a back-office vendor.
How anonym.plus handles it
- Open the packet in anonym.plus on your device.
- Local OCR reads scanned, signed pages.
- The tool flags name, NINO, and bank fields.
- Confirm each flag and keep the section codes.
- Swap or black out the marked items.
- Save the clean copy locally.
What you need to provide
- The intake packet (PDF, DOCX, or scan).
- An operator: Replace, Redact, or Mask.
- Optional batch for a stack of new sign-ups.
PII & financial identifiers detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Priya Nair → [NEW_CLIENT] |
| Identifiers | UK_NINO | QQ 45 21 77 C → [NINO] |
| Financial | UK_SORT_CODE | link 30-00-00 8830 → [SORT_CODE] |
| Dates | DATE_TIME | DOB 1991 → [DOB] |
| Location | LOCATION | 12 Pine Road, Leeds → [ADDRESS] |
| Contact | PHONE_NUMBER | +44 113 496 9081 → [PHONE] |
Compliance achieved
- Supports the record-keeping duty under FCA SYSC.
- Helps meet data-minimisation under UK GDPR.
- Offline work keeps the intake data inside the firm.
- AES-256-GCM guards the working copies at rest.
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Limitations & cautions
An intake packet groups many identifiers on one page, so a missed field stands out. Check faint scans, where OCR can drop a digit, before you release it.
Frequently asked questions
What does SYSC ask of an intake packet?
It asks a firm to keep adequate controls over the confidential data gathered at sign-up. The tool flags those fields so you can apply that before sharing.
Can I process a stack of sign-ups together?
Yes. Batch mode handles up to 20 files per local run, with OCR for scanned pages.
Is the packet uploaded?
No. The desktop tool is fully offline, so intake data stays on your device.