Regulator correspondence redaction is the removal of personal data from letters and emails with a regulator. Correspondence with the FCA or PRA about your firm is also confidential information the regulator itself is restricted from disclosing onward under FSMA 2000 s.348 — a restriction that binds the regulator, not you, but a reminder of how sensitive this correspondence already is. Once anonymous under UK GDPR Recital 26, your own copy leaves that scope too. anonym.plus runs locally and keeps the message and dates of events whole.
When this applies
A thread with the FCA, PRA, or another regulator names staff and customers in the body and signatures. To share it internally, you clear those names but keep the exchange.
How anonym.plus handles it
- Load the letters or emails into anonym.plus on your device.
- The tool flags names in the body, header, and signature.
- Emails and phone numbers get flagged too.
- Swap each confirmed item for a steady label.
- Save the clean thread on your device.
What you need to provide
- The correspondence (PDF, DOCX, EML, or export).
- An operator (Replace keeps each message readable).
- Optional label map to keep one person steady.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | case officer → [OFFICER] |
| Names | PERSON | named customer → [CUSTOMER_1] |
| Contact | EMAIL_ADDRESS | sender email → [EMAIL] |
| Contact | PHONE_NUMBER | direct line → [PHONE] |
| Dates | DATE_TIME | sent 14 Mar → [DATE] |
| Identifiers | UK_NINO | reference no. → [ID] |
Compliance achieved
- Anonymous output sits outside scope by UK GDPR Recital 26.
- Correspondence with the FCA or PRA is confidential information the regulator itself must handle under FSMA 2000 s.348 — a reminder of how sensitive the thread already is.
- Scans the body, header, and signature block.
- On-device AES-256-GCM guards the working files.
- Runs offline — the thread never reaches a cloud service.
Anonymise regulator correspondence offline — see plans & start free →
Limitations & cautions
Signature blocks and email footers hold names and direct lines. OCR helps with scans, but check image footers with care. A unique case reference can still point to one matter.
Frequently asked questions
Are names in signatures caught?
Yes. The tool scans the body, header, and signature block, so a name in a footer is flagged the same as one in the body.
Does FSMA 2000 s.348 mean I don't need to redact my own copy?
No. Section 348 restricts the regulator's own onward disclosure of what it receives; it does not govern what your firm does with its own copy of the thread. Redaction before wider internal circulation is still your call to make.
Can I process an email thread?
Yes. EML, PDF, and DOCX threads run locally, with each message scanned in turn.