Behavioral Progress Note De-Identification with anonym.plus

Healthcare Solution · Behavioral & Mental Health · HIPAA Safe Harbor (45 CFR §164.514(b))

Progress note de-identification is the removal of all 18 HIPAA Safe Harbor IDs (45 CFR §164.514(b)) from a clinician's ongoing notes. anonym.plus does it on your machine. The update stays readable; the client is not named.

When this applies

You track outcomes across many visits. To pool the text safely, names, dates, and IDs must be stripped from every entry first.

How anonym.plus handles it

1. Open the file in anonym.plus on your own device.
2. Local OCR reads any scanned page.
3. It marks names, dates, and ID numbers.
4. Review each flag and keep the clinical update.
5. Replace each ID with a label, or black it out.
6. Save the clean entry. The source stays local.

What you need to provide

• The file (PDF, DOCX, TXT, or scan).
• An operator: Replace, Redact, or Mask.
• Optional: a name map for re-linking.

PHI entity types detected

Compliance achieved

• Removes all 18 ID classes for HIPAA Safe Harbor (45 CFR §164.514(b)).
• Runs offline, so no BAA is required.
• Entries are kept safe with AES-256-GCM.
• Covers GDPR Art. 9 health data for EU clients.

Limitations & cautions

Safe Harbor also expects no leftover clue that could re-identify the person. The tool clears the 18 ID types. A vivid one-off event in the text may still hint at identity, so review before sharing.