Onboarding de-identification is the removal of personal data from a new worker's intake file. Health and occupational fields are special-category under GDPR Art. 9. anonym.plus does this on a local EU device, so the file no longer names the hire.
When this applies
An intake file holds the new hire's name, ID, bank detail, and health checks. To study onboarding times or training gaps, you can anonymize it and drop the burden.
How anonym.plus handles it
- Open the file in anonym.plus on a local EU device.
- Local OCR reads scanned forms and certificates.
- It flags the hire's name, ID, contacts, and health checks.
- Turn the reversible map off so no key is kept.
- Swap each detail for a non-reversible label.
- Save the result. The source never leaves your machine.
What you need to provide
- The intake file (DOCX, PDF, or scan).
- Replace, with the map off for full anonymity.
- Optional EU-language setting for German or French.
PHI entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Hire | PERSON | new hire: T. Wagner → [HIRE] |
| Staff ID | ID | employee no. 30912 → [EMP_ID] |
| Identifiers | NATIONAL_ID | tax ID 55 110820 → [ID] |
| Contact | EMAIL_ADDRESS | t.wagner@example.com → [EMAIL] |
| Dates | DATE_TIME | start 01/06/2026 → [DATE] |
| Health | PERSON | occ-health note → [HEALTH] |
Compliance achieved
- Strips GDPR Art. 9 special-category onboarding data.
- True anonymity puts the result beyond GDPR by Recital 26.
- On-device work supports EU data residency.
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Limitations & cautions
An intake file holds rich detail, from bank data to health checks. Even with the name gone, a rare role on one start date can re-identify a hire. Weigh the residual risk and keep no key before you call it anonymous.
Frequently asked questions
Is onboarding data special-category under GDPR?
Occupational-health checks in an intake file are special-category under Art. 9. Other fields are still personal data. Making the file anonymous lifts those duties for a study.
Are bank and tax details cleared?
Yes. Bank, tax, and ID numbers are personal data and are swapped along with the name and health checks.
Does it read non-English forms?
Yes. Many EU tongues are supported, which matters for correct ID and date checks.