Sample-log de-identification is the removal of recipient and rep IDs from a distribution register. It meets the HIPAA Privacy Rule (45 CFR Part 164). anonym.plus runs locally and keeps the product, lot, and count for audit work.
When this applies
A distribution register names the prescriber who got samples and the rep who left them. For an audit, you clear those IDs but keep the product and count.
How anonym.plus handles it
- Load the register into anonym.plus on your device.
- It finds prescriber and rep names plus IDs.
- Dates and signature lines get flagged across the entry.
- Confirm the flags; the product and lot stay as non-IDs.
- Black out items for the audit, or swap them for analysis.
- Save the clean copy; the source stays on your machine.
What you need to provide
- The register (CSV, PDF, DOCX, or system export).
- A column map for the recipient and rep fields.
- An operator (Redact for audit copies).
PHI entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Dr. Lindqvist → [RECIPIENT] |
| Names | PERSON | field rep → [REP] |
| Dates | DATE_TIME | left 04/12 → [DATE] |
| Record IDs | ID | drop no. 55812 → [DROP_ID] |
| Location | LOCATION | Praxis am Markt → [SITE] |
| Identifiers | NATIONAL_ID | DEA no. → [ID] |
Compliance achieved
- Meets the HIPAA Privacy Rule (45 CFR Part 164) for reuse.
- Keeps the product, lot, and count, which are not patient IDs.
- Offline work keeps the register inside your team.
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Limitations & cautions
These registers are tabular. Check that the signature column is mapped, since a name there is easy to miss. The product and count stay as non-IDs. Recipient names are provider data, which many teams still blind for sharing.
Frequently asked questions
Are recipient prescriber names removed?
Provider names are not patient PHI, but most teams blind them for an audit. The tool can flag recipient and rep names together or apart.
Is the product kept?
Yes. The product, lot, and count stay, since they are not patient IDs. The register is still useful for an audit.
Does it read system exports?
Yes. CSV exports and printed registers both work, all on your own device.