ADA Accommodation File Redaction with anonym.plus

HR Solution · Benefits & Leave · ADA §12112(d)

ADA accommodation file redaction is the removal of medical data from the interactive-process record the ADA §12112(d) requires to be kept separate and confidential. That clause walls off health detail from the general personnel folder. anonym.plus marks each item on your device, so the record stays useful while the data goes.

When this applies

Such a folder holds a diagnosis, a provider note, and contact lines. You trim that data under §12112(d) before any manager who needs only the limits sees it.

How anonym.plus handles it

1. Open the document in anonym.plus on your device.
2. Local OCR reads scanned provider letters in it.
3. The tool flags the diagnosis, names, and contacts.
4. Keep the agreed functional limits a manager needs.
5. Swap or black out the confirmed items.
6. Save the clean copy locally and store it apart.

What you need to provide

• The accommodation record (PDF, DOCX, or scan).
• An operator (Replace keeps the limits readable).
• Optional allow-list for the job-restriction lines.

PII entity types detected

Compliance achieved

• Backs the separate-storage duty under ADA §12112(d)(4).
• Lets a manager see limits without the diagnosis behind them.
• Offline work keeps medical data off any server.

Limitations & cautions

The ADA still requires this record to be stored apart from the personnel folder. Redaction does not replace that separation. The tool flags named items, not every indirect clue in a narrative.