Safety vendor export redaction is the removal of personal data from a file sent to a processor, in line with GDPR Art. 28. That article governs controller-processor duties and data minimisation. anonym.plus marks each identifier on your device, so the recipient gets only what the task needs.
When this applies
An EHS platform may only need counts and codes, not worker identities. You trim the personal data before the file leaves under an Art. 28 arrangement.
How anonym.plus handles it
- Open the data set in anonym.plus on your device.
- Local OCR reads any scanned attachment.
- The tool flags names, IDs, conditions, and contacts.
- Keep the codes and counts the platform needs.
- Swap or black out the confirmed items.
- Save the minimised file locally.
What you need to provide
- The data export (CSV, XLSX, PDF, or scan).
- An operator (Replace keeps codes readable).
- Optional batch for a multi-file export.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Ana Sol → [WORKER] |
| Health | MEDICAL_CONDITION | injury type → [CONDITION] |
| Identifiers | US_SSN | 519-22-0091 → [SSN] |
| Contact | EMAIL_ADDRESS | asol@example.com → [EMAIL] |
| Dates | DATE_TIME | case 03/29 → [DATE] |
| Org | ORGANIZATION | Acme Site 5 → [SITE] |
Compliance achieved
- Supports minimisation duties under GDPR Art. 28.
- Sends a processor only the data the task requires.
- Offline work keeps personal data off any server until you send it.
Anonymize safety vendor exports offline — see plans & start free →
Limitations & cautions
Art. 28 still needs a written processor contract; redaction does not replace it. A small site plus a date can re-identify a worker. Minimise both, and keep the contract in place.
Frequently asked questions
Does redaction replace a processor contract?
No. Art. 28 requires a written agreement. Minimising the data reduces what the recipient holds, but the contract still applies.
Can I keep the codes the platform uses?
Yes. Allow-list codes and counts so analytics still work while worker identifiers are removed.
Is the export uploaded by the tool?
No. The app is fully offline. You control when the minimised file is sent.