Purchase-order redaction is the removal of buyer and contact PII from a PO under GDPR Recital 26. anonym.plus runs offline. It strips the names, ship-to addresses, and contacts but keeps the line items and prices.
When this applies
A PO names the buyer, the requester, and a ship-to address. To share it for spend analysis or audit, you clear those IDs but keep the line items.
How anonym.plus handles it
- Load the order into anonym.plus on your device.
- The tool flags buyer, requester, and contact fields.
- It catches the ship-to address.
- Confirm the flags and keep the line items.
- Swap or black out the IDs.
- Save the clean order on your machine.
What you need to provide
- The PO (PDF, DOCX, CSV, or scan).
- A field map for known ID columns.
- An operator (Replace keeps line items readable).
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | requester → [BUYER] |
| Company | ORGANIZATION | supplier → [SUPPLIER] |
| Location | LOCATION | ship-to → [ADDRESS] |
| Contact | EMAIL_ADDRESS | buyer email → [EMAIL] |
| Contact | PHONE_NUMBER | buyer tel → [PHONE] |
| Dates | DATE_TIME | order date → [DATE] |
Compliance achieved
- Supports GDPR Recital 26 anonymisation for orders.
- A field map catches known ID columns at once.
- Local-only work — nothing is uploaded.
Anonymize purchase orders offline — see plans & start free →
Limitations & cautions
A ship-to address can hint at the buyer even after names go. Broaden it where the analysis allows. Bulk CSV orders mix tidy columns with free-text notes, so review those notes too.
Frequently asked questions
Can the line items stay?
Yes. The line items, quantities, and prices stay. Only buyer and contact data changes.
Is the ship-to address removed?
By default, yes. A precise address is location data. Keep a broad region via an allow-list if the analysis needs it.
Does it handle a CSV export of many orders?
Yes. A field map flags ID columns across the file in one local pass.