Vendor-onboarding redaction is the removal of supplier PII from an intake sheet under GDPR Recital 26. anonym.plus runs offline. It strips the contacts, tax, and bank fields but keeps the layout and category data.
When this applies
These sheets pack contact, tax, and bank details into fixed fields. To reuse the template or share it for audit, you clear that data first.
How anonym.plus handles it
- Load the sheet into anonym.plus on your device.
- The tool finds contact, tax, and bank fields.
- It flags the signatory and any personal email.
- Confirm the flags and keep the category fields.
- Swap or black out the confirmed data.
- Save the clean copy on your machine.
What you need to provide
- The intake sheet (PDF, DOCX, or scan).
- A field map for known ID columns.
- An operator (Redact for slim audit copies).
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | contact name → [CONTACT] |
| Banking | IBAN_CODE | bank field → [IBAN] |
| Identifiers | NATIONAL_ID | VAT/tax no. → [TAX_ID] |
| Contact | EMAIL_ADDRESS | ap@vendor.com → [EMAIL] |
| Contact | PHONE_NUMBER | vendor tel → [PHONE] |
| Company | ORGANIZATION | vendor name → [SUPPLIER] |
Compliance achieved
- Supports GDPR Recital 26 anonymisation for intake sheets.
- A field map catches known ID columns at once.
- On-device AES-256-GCM guards the working files.
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Limitations & cautions
Fixed layouts vary by firm. Check that your custom fields are mapped, so nothing slips by. A small vendor's VAT number plus a category can still trace back, so review the result.
Frequently asked questions
Are bank details removed?
Yes. IBAN, account, and routing fields are flagged for removal along with the contacts.
Can I keep the vendor category?
Yes. Non-ID category and admin fields can stay via an allow-list while personal data goes.
Does it handle a scanned intake sheet?
Yes. Local OCR reads scanned pages, so printed fields are caught before the swap.