A personnel-file disclosure is the copy of an HR dossier you release on request. GDPR Art. 9 gives extra protection to special-category data, like health or union membership. anonym.plus marks that data on your own device before you share it.
When this applies
An employee or a body asks for an HR record. It holds sick notes, union details, and the names of co-workers and referees.
How anonym.plus handles it
- Open the dossier in anonym.plus on your device.
- The tool flags health, union, and other sensitive PII.
- Keep the subject's own data where the request allows.
- Mark co-workers' and referees' PII for removal.
- Black out or swap each one, then review the result.
- Save the cleared copy on your machine.
What you need to provide
- The HR dossier (PDF, DOCX, or scan).
- An operator: Redact for sensitive fields.
- An allow-list for the subject's own identifiers.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | co-worker name → [PERSON] |
| Health | MEDICAL_LICENSE | sick-note detail → [HEALTH] |
| Identifiers | NATIONAL_ID | staff no. → [ID] |
| Contact | EMAIL_ADDRESS | referee email → [EMAIL] |
| Location | LOCATION | home address → [ADDRESS] |
| Dates | DATE_TIME | DOB → [DOB] |
Compliance achieved
- Protects special-category data under GDPR Art. 9.
- Hides health, union, and other sensitive staff PII.
- Offline work keeps the dossier inside the organisation.
- Reads 48 languages for cross-border staff records.
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Limitations & cautions
Art. 9 needs a strong legal basis to handle sensitive data. What you may disclose is a legal judgment. The tool flags health and union clues, but cannot decide whether the request entitles the person to see them. Confirm with HR and legal.
Frequently asked questions
What counts as special-category data?
Data on health, race, politics, religion, union membership, sex life, biometrics, and genetics. Art. 9 gives it extra protection. anonym.plus flags these clues for review.
Can the employee see their own sick notes?
Sometimes, depending on the request and basis. The balance is a legal call. The tool flags the data so you can keep or remove it.
Does it handle a German HR file?
Yes. With 48 languages it reads German and other tongues, and matches local ID and date formats.