A transparency report is the public summary an organisation publishes on requests it handled. Before release, GDPR Recital 26 lets you anonymise it so it holds no PII. anonym.plus marks names and case detail on your own device, so the draft stays inside your team until you publish.
When this applies
You publish quarterly figures on data requests. The draft still quotes case notes that name the people and bodies behind each request.
How anonym.plus handles it
- Open the draft in anonym.plus on your device.
- The tool flags names, contacts, and case IDs.
- Keep the counts and category totals.
- Swap personal PII for non-reversible labels.
- Confirm the figures still read clearly, then review.
- Save the publishable version on your machine.
What you need to provide
- The draft (DOCX, PDF, or TXT).
- Replace, with the reversible map turned off.
- Optional allow-list for aggregate figures.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | requester name → [PERSON] |
| Identifiers | NATIONAL_ID | case no. → [ID] |
| Contact | EMAIL_ADDRESS | contact email → [EMAIL] |
| Location | LOCATION | named region → [LOCATION] |
| Names | PERSON | named officer → [PERSON] |
| Dates | DATE_TIME | exact date → [DATE] |
Compliance achieved
- Anonymisation under GDPR Recital 26 clears PII before publishing.
- Keeps counts and category totals for the public summary.
- Offline work keeps the draft inside your team.
- Reads 48 languages for multilingual reports.
Anonymize transparency reports offline — see plans & start free →
Limitations & cautions
A small count plus a named region can still single out a person. The tool flags PII, but judging when an aggregate is too small is your call. Round or band low counts before you publish, and keep no re-link key.
Frequently asked questions
How do I keep the report useful after redaction?
Keep the counts and category totals. Only names and case detail are swapped, so the public figures and trends stay intact.
Can a small number re-identify someone?
Yes. A count of one in a tiny region can point to a person. Band or round low counts, since the tool flags names but not aggregate risk.
Is the draft sent to a server?
No. The app is offline, so the draft stays on your device until you publish it yourself.