Intercompany record redaction is the removal of personal data from a group file. Companies Act 2006 s.399 makes a parent company prepare group accounts. Section 404 makes those accounts give a true and fair view of the group as a whole. Section 409 then calls for facts on related undertakings in the notes. anonym.plus marks each item on your device, so the entries stay.
When this applies
The file names a signatory at each unit, their emails, and settlement accounts. FRS 102 Section 9 governs how intra-group balances are cleared on consolidation. Section 33 sets the party notes. Neither needs a contact's email. You strip those fields before a reviewer opens the file.
How anonym.plus handles it
- Open the intercompany file in anonym.plus on your device.
- It scans signatory names, contacts, and account fields.
- The app marks emails and settlement accounts.
- Keep company codes and elimination entries intact.
- Replace or mask the confirmed items.
- Save the clean workbook locally.
What you need to provide
- The intercompany file (XLSX, CSV, PDF).
- An operator (Replace keeps the entries readable).
- Optional allow-list for company and elimination codes.
PII & financial identifiers detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | signatory Anwen Bex → [SIGNATORY] |
| Contact | EMAIL_ADDRESS | a.bex@example.co.uk → [EMAIL] |
| Financial | UK_BANK_NUMBER | settle acct 5521 → [ACCOUNT] |
| Org | ORGANIZATION | Sub B Ltd → [ENTITY] |
| Money | MONEY | IC due £77,000 → [AMOUNT] |
| Dates | DATE_TIME | period 03/2026 → [DATE] |
Compliance achieved
- Keeps the data that group accounts under Companies Act 2006 s.399 and CA 2006 s.404 rest on.
- Leaves the facts on related undertakings that CA 2006 s.409 puts in the notes, plus the party notes in FRS 102 Section 33 that ISA (UK) 550 makes the auditor look for.
- Keeps the intra-group balances cleared under FRS 102 Section 9.
- Keeps the pricing evidence a transfer-pricing review under TIOPA 2010 Part 4 rests on, while contact data goes. Offline work keeps the workbook off any server.
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Limitations & cautions
A company code is not personal data. But a small unit plus a role can hint at one signatory. Section 33 and ISA (UK) 550 both keep party ties in view, so redaction never makes such a tie private. Review small-unit rows before you share.
Frequently asked questions
Will my elimination entries survive?
Yes. Allow-list company and elimination codes. FRS 102 Section 9 governs how intra-group balances are cleared, and only personal items are marked.
Does redaction hide a related-party tie?
No. Companies Act 2006 s.409 calls for facts on related undertakings in the notes. FRS 102 Section 33 sets the party notes, and ISA (UK) 550 makes the auditor look for them. Redaction applies to the personal data in your working file.
Is the intercompany workbook uploaded?
No. The app runs locally, so the file stays on your machine.