Portfolio statement redaction is the removal of personal data from a holdings summary in line with FCA SYSC and UK GDPR. The systems-and-controls rules ask a firm to guard confidential client records. anonym.plus marks each name, number, and address on your own device, so the figures stay while the data goes.
When this applies
A holdings summary lists the owner, the accounts, and the balances together. You must trim that data under SYSC before it reaches an outside reviewer.
How anonym.plus handles it
- Open the summary in anonym.plus on your workstation.
- Local OCR reads any scanned custodian pages.
- The tool flags names, numbers, and addresses.
- Confirm each flag and keep the ticker symbols.
- Swap or black out the marked items.
- Save the clean copy locally with no network call.
What you need to provide
- The summary (PDF, DOCX, or scan).
- An operator: Replace, Redact, or Mask.
- Optional allow-list for ticker symbols and fund names.
PII & financial identifiers detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Helen R. Voss → [HOLDER] |
| Financial | UK_BANK_NUMBER | acct 4412 9087 → [ACCOUNT] |
| Identifiers | UK_NINO | QQ 12 34 56 C → [NINO] |
| Money | MONEY | £1,240,500 → [VALUE] |
| Location | LOCATION | 44 Elm Lane, York → [ADDRESS] |
| Contact | EMAIL_ADDRESS | voss@example.co.uk → [EMAIL] |
Compliance achieved
- Supports the record-keeping duty under FCA SYSC.
- Aligns with the data-minimisation aim of UK GDPR.
- Runs offline, so confidential data never reaches a server.
- Working copies are kept safe with AES-256-GCM.
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Limitations & cautions
A holdings mix can be unusual enough to point to one saver on its own. The tool flags named items, but it cannot judge when a rare position re-identifies someone. Review the figures yourself.
Frequently asked questions
What does FCA SYSC ask a firm to do with such records?
It asks a firm to keep adequate systems and controls over confidential client records. anonym.plus flags names, numbers, and contacts so you can meet that duty before sharing a file.
Will the holdings figures survive the pass?
Yes. Allow-list ticker symbols and fund names. Only personal identifiers are marked for removal, so the analysis still reads.
Does anything go to the cloud?
No. The desktop app runs on your machine with no upload step, so the data stays local.