Onboarding de-identification is the removal of personal data from a new worker’s intake pack. Health and occupational fields are special-category under UK GDPR Art. 9. anonym.plus does this on a local device, so the record no longer names the new starter.
When this applies
An intake pack holds the new starter’s name, ID, bank detail, and health checks. To study onboarding times or training gaps, you can anonymise it and drop the burden.
How anonym.plus handles it
- Open the pack in anonym.plus on a local device.
- Local OCR reads scanned forms and certificates.
- It flags the starter’s name, ID, contacts, and health checks.
- Turn the reversible map off so no key is kept.
- Swap each detail for a non-reversible label.
- Save the result. The source never leaves your machine.
What you need to provide
- The intake pack (DOCX, PDF, or scan).
- Replace, with the map off for full anonymity.
- Optional language setting for Welsh or other supported tongues.
Patient data entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Starter | PERSON | new starter: T. Williams → [HIRE] |
| Staff ID | ID | employee no. 30912 → [EMP_ID] |
| Identifiers | NATIONAL_ID | NI No. QQ 11 08 20 C → [ID] |
| Contact | EMAIL_ADDRESS | t.williams@example.nhs.uk → [EMAIL] |
| Dates | DATE_TIME | start 01/06/2026 → [DATE] |
| Health | PERSON | occ-health note → [HEALTH] |
Compliance achieved
- Strips UK GDPR Art. 9 special-category onboarding information.
- True anonymity puts the result beyond the Act by Recital 26.
- On-device work keeps the intake record under your organisation’s control.
Anonymise onboarding records offline — see plans & start free →
Limitations & cautions
An intake document holds rich detail, from bank records to health checks. Even with the name gone, a rare role on one start date can re-identify a starter. Apply the motivated-intruder test and keep no key before you call it anonymous.
Frequently asked questions
Is onboarding information special-category under UK GDPR?
Occupational-health checks in an intake document are special-category under UK GDPR Art. 9. Other fields are still personal. Making the records anonymous lifts those duties for a study.
Are bank and NI details cleared?
Yes. Bank, NI number, and other IDs are personal and are swapped along with the name and health checks.
Does it read Welsh-language forms?
Yes. Multiple languages are supported, which matters for correct name and date detection.