EAP referral record redaction is the removal of special category identifiers from an employee assistance programme intake under UK GDPR Art. 9 and the DPA 2018. The presenting issue is sensitive health data. anonym.plus marks each one on your device, so the record stays readable while the person drops out.
When this applies
Such an intake names the worker, a presenting issue, and contact lines. You strip the Art. 9 identifiers before any aggregate report runs.
How anonym.plus handles it
- Open the file in anonym.plus on your device.
- Local OCR reads a scanned intake page if needed.
- The tool flags names, the issue note, and contacts.
- Keep the de-identified category a report needs.
- Swap or black out the confirmed items.
- Save the de-identified copy locally.
What you need to provide
- The intake file (PDF, DOCX, or scan).
- An operator (Replace keeps the category readable).
- Optional batch for a programme-wide set.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | employee A. Marsh → [EMPLOYEE] |
| Health | MEDICAL_CONDITION | presenting issue → [CONDITION] |
| NI number | UK_NINO | QQ 20 19 77 C → [NINO] |
| Dates | DATE_TIME | intake 04/2026 → [DATE] |
| Contact | PHONE_NUMBER | +44 20 7946 1180 → [PHONE] |
| Contact | EMAIL_ADDRESS | a.marsh@example.co.uk → [EMAIL] |
Compliance achieved
- Treats the intake as special category data under UK GDPR Art. 9 & DPA 2018.
- Keeps a de-identified category so reporting still works.
- Offline work keeps the intake off any server.
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Limitations & cautions
The tool removes direct identifiers, yet a rare issue plus a small team can still hint at a person. Review such notes before sharing, and apply the ICO motivated-intruder test for high-risk cases.
Frequently asked questions
What is an EAP intake?
It routes a worker to confidential counselling or support for a personal or health issue. Stripping the Art. 9 identifiers lets you report in aggregate without exposing anyone.
Why is the presenting issue sensitive?
It concerns health, so UK GDPR Art. 9 treats it as special category data. anonym.plus flags the issue note so you can remove it.
Is the file uploaded?
No. The app runs offline, so the record stays on your device.