Disciplinary record redaction is the removal of personal data from an action note, guided by UK GDPR Recital 26. That recital, read with the DPA 2018, sets when data is truly anonymous and falls outside the rules. anonym.plus marks names and contacts on your device, so the action stays clear while the worker is shielded.
When this applies
A disciplinary note names the worker, the manager, and any witnesses. You strip those identifiers before it is used for analysis or training.
How anonym.plus handles it
- Open the note in anonym.plus on your device.
- The app marks worker and manager names.
- Built-in OCR reads a scanned signed warning.
- Turn the alias map OFF for true anonymity.
- Swap or black out the confirmed identifiers.
- Save the clean copy locally.
What you need to provide
- The action note (PDF, DOCX, or scan).
- An operator (Redact for analytics exports).
- Alias map turned OFF for true anonymisation.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | the worker → [SUBJECT] |
| Names | PERSON | the manager → [MANAGER] |
| Contact | EMAIL_ADDRESS | hr@example.co.uk → [EMAIL] |
| Dates | DATE_TIME | warning on 1 June → [DATE] |
| Location | LOCATION | Birmingham site → [LOCATION] |
| Identifiers | UK_NINO | QQ 12 34 56 C → [NINO] |
Compliance achieved
- Targets true anonymisation per UK GDPR Recital 26 with the DPA 2018.
- Turn off the reversible map so no key can re-link the record.
- Offline work keeps the note off any server.
Anonymise disciplinary action records offline — see plans & start free →
Limitations & cautions
Recital 26 treats data as anonymous only if no one can be singled out under the motivated-intruder test. A rare role or event in the note can still point to someone. Review the text, and keep the alias map off for genuine anonymity.
Frequently asked questions
How do I reach true anonymity under Recital 26?
Turn the reversible alias map OFF and use Redact or a non-keyed Replace. Then check the text so no unique detail singles out a person.
Can I still keep a pseudonym if I need one?
Yes. Turn the alias map on for a consistent pseudonym. That is pseudonymisation, still personal data, not the full anonymisation Recital 26 describes.
Is the note uploaded for processing?
No. The app runs locally, so the action note never reaches a cloud server.