Dismissal documentation redaction is the removal of personal data from exit paperwork, guided by UK GDPR Recital 26. That recital, with the DPA 2018, sets when data is truly anonymous. anonym.plus marks names and contacts on your device, so the file stays usable while the worker is shielded.
When this applies
Exit paperwork names the worker, the approver, and pay details. You strip those identifiers before the record is used for analytics.
How anonym.plus handles it
- Open the paperwork in anonym.plus on your device.
- The app marks worker and approver names.
- Built-in OCR reads a scanned signed letter.
- Turn the alias map OFF for true anonymity.
- Swap or black out the confirmed identifiers.
- Save the clean copy locally.
What you need to provide
- The exit paperwork (PDF, DOCX, or scan).
- An operator (Redact for analytics exports).
- Alias map turned OFF for true anonymisation.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | the worker → [SUBJECT] |
| Names | PERSON | the approver → [APPROVER] |
| Identifiers | UK_NINO | QQ 12 34 56 C → [NINO] |
| Dates | DATE_TIME | last day 30 August → [DATE] |
| Contact | EMAIL_ADDRESS | hr@example.co.uk → [EMAIL] |
| Location | LOCATION | Sheffield site → [LOCATION] |
Compliance achieved
- Targets true anonymisation per UK GDPR Recital 26 with the DPA 2018.
- Turn off the reversible map so no key can re-link the file.
- Offline work keeps exit data off any server.
Anonymise dismissal records offline — see plans & start free →
Limitations & cautions
Recital 26 treats data as anonymous only when no one can be singled out under the motivated-intruder test. A rare role plus an exit date can still point to one person. Review the text, and keep the alias map off for genuine anonymity.
Frequently asked questions
How do I make exit data truly anonymous?
Turn the reversible alias map OFF and use Redact. Then check that no unique role or date singles out a person, as Recital 26 requires.
Can I keep a pseudonym for HR analytics?
Yes, with the alias map on. That is pseudonymisation, which still counts as personal data, not the full anonymisation Recital 26 describes.
Is the paperwork uploaded?
No. The app runs locally, so dismissal records never reach a cloud server.