Ergonomic assessment redaction is the removal of personal data from a workstation review so it falls outside the UK GDPR, per Recital 26. That recital says truly anonymous data is not personal data, judged against the motivated-intruder test the ICO applies. anonym.plus marks each identifier on your device, so the findings stay useful while the worker is unidentifiable.
When this applies
An assessment ties a worker to posture notes and any discomfort reported. You trim the identifiers before the set is pooled for trend analysis.
How anonym.plus handles it
- Open the review in anonym.plus on your device.
- Local OCR reads a scanned DSE form.
- The tool flags names, conditions, and contacts.
- Keep the posture notes and measurements.
- Swap or black out the confirmed items.
- Save the anonymous version locally.
What you need to provide
- The workstation review (PDF, DOCX, or scan).
- An operator (Replace keeps the notes readable).
- Optional batch for many reviews at once.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Hana Berg → [WORKER] |
| Health | MEDICAL_CONDITION | wrist strain → [CONDITION] |
| NI number | UK_NINO | QQ 88 21 09 D → [NINO] |
| Dates | DATE_TIME | reviewed 30/04/2026 → [DATE] |
| Location | LOCATION | desk 14B → [AREA] |
| Contact | EMAIL_ADDRESS | h.berg@example.co.uk → [EMAIL] |
Compliance achieved
- Serves the workstation analysis duty in the Health and Safety (Display Screen Equipment) Regs 1992 reg. 2, with the break or change of activity in reg. 4 and the eye and eyesight test a user may request under reg. 5.
- Covers the lifting side of the same review under the Manual Handling Operations Regs 1992 reg. 4, which asks you to avoid, then assess, then reduce the risk.
- Feeds the significant findings an employer with five or more employees records under Management of Health and Safety at Work Regs 1999 reg. 3(6), which needs the pattern, not the person.
- Targets the anonymisation bar in UK GDPR Recital 26 and the ICO's motivated-intruder test: with the alias map off there is no re-link path, so a pooled set can fall outside the regulation. Offline work keeps the reviews on your machine.
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Limitations & cautions
Recital 26 and the ICO's motivated-intruder test set a high bar: data must resist re-identification. A desk plus a discomfort note can still point to one person. Turn the alias map off for true anonymity, and review small sets.
Frequently asked questions
When is data anonymous under Recital 26?
Only when a motivated intruder could not re-identify a person by any reasonable means. The tool removes identifiers; review for indirect clues to reach that bar.
Should the alias map stay on?
No, not for anonymity. Turn it off so the result cannot be re-linked to a worker.
Is the review uploaded?
No. The app is fully offline, so workstation data stays on your machine.