Relocation record redaction is the removal of identifiers from a worker's move file. Part 4 Chapter 7 of the Income Tax (Earnings and Pensions) Act 2003 exempts qualifying relocation benefits and expenses up to £8,000, so the file mixes receipts that payroll must keep with addresses nobody else needs. anonym.plus marks names, addresses, and bank data on your device.
When this applies
The removals firm, the letting agent, and the tax adviser each see part of the file. Where they act on your instructions they are processors, and UK GDPR Art. 28(3) requires a written contract before you send anything. Art. 5(1)(d) adds that the new address must be right, since payroll and HMRC records follow it.
How anonym.plus handles it
- Open the file in anonym.plus on your device.
- Local OCR reads a scanned tenancy or receipt.
- The tool flags names, addresses, and bank data.
- Confirm each flag and keep the cost headings.
- Swap or black out the confirmed items.
- Save the clean copy locally.
What you need to provide
- The relocation file (PDF, DOCX, or scan).
- An operator (Replace keeps the layout readable).
- Optional alias map across linked papers.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Omar Sayeed → [WORKER] |
| Location | LOCATION | old address, Glasgow → [FROM] |
| Location | LOCATION | new address, Cardiff → [TO] |
| Financial | UK_SORT_CODE | 30-00-00 → [SORT_CODE] |
| Contact | PHONE_NUMBER | +44 29 2018 2210 → [PHONE] |
| Dates | DATE_TIME | moved 06/2026 → [DATE] |
Compliance achieved
- Keeps the cost headings that decide qualifying relocation relief under ITEPA 2003 Part 4 Chapter 7, exempt up to £8,000.
- Prepares a file for a removals firm or agent acting as a processor, where UK GDPR Art. 28(3) requires a written contract first.
- Shields both the old and the new address in one pass, so a cleaned copy hides the route.
- Supports the accuracy duty in Art. 5(1)(d), since payroll and HMRC records follow the address you record.
- Offline work keeps the move data inside your team — nothing leaves it.
Anonymise relocation records offline — see plans & start free →
Limitations & cautions
Payroll and tax still need the identified receipts to test the £8,000 exemption and report anything outside it, so redact the shared copy only. A rare route plus a date can still point to one worker after names go.
Frequently asked questions
Does it shield both addresses?
Yes. The old and new addresses are flagged together, so a cleaned copy hides the route taken as well as either endpoint.
Can I redact receipts payroll needs for the tax exemption?
Keep the identified originals. ITEPA 2003 Part 4 Chapter 7 sets the £8,000 limit for qualifying relocation costs, and the receipts evidence it. Redact only the copy sent to a supplier.
Is the file uploaded?
No. The app is fully offline, so move data stays on your machine.