Right-to-work record redaction is the removal of identity data from retained verification evidence. Immigration, Asylum and Nationality Act 2006 s.15(3) makes that retained evidence the whole basis of the statutory excuse, and s.21 turns knowing employment of an illegal worker into an offence, widened by the Immigration Act 2016. anonym.plus marks names, document numbers, and share codes on your device.
When this applies
For anyone who is not a British or Irish citizen the check is now made online, and the employer keeps the response it produces rather than a passport photocopy. Home Office guidance says that evidence stays on file for the whole of the employment and two years after it ends. That is a long time for a share code and a birth date to sit in a folder managers can open.
How anonym.plus handles it
- Open the evidence in anonym.plus on your device.
- Local OCR reads a scanned page.
- The tool flags names, document numbers, and the share code.
- Confirm each flag and keep the status wording.
- Swap or black out the confirmed items.
- Save the clean copy locally.
What you need to provide
- The retained proof (PDF, DOCX, or scan).
- An operator (Replace keeps it readable).
- Optional allow-list for the status line.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Diego Ramos → [WORKER] |
| Identifiers | UK_PASSPORT | passport 509882231 → [PASSPORT] |
| Identifiers | UK_NINO | QQ 50 98 82 C → [NINO] |
| Dates | DATE_TIME | DOB 1992 → [DOB] |
| Location | LOCATION | home address → [ADDRESS] |
| Contact | EMAIL_ADDRESS | d.ramos@example.co.uk → [EMAIL] |
Compliance achieved
- Keeps the retained evidence that Immigration, Asylum and Nationality Act 2006 s.15(3) makes the sole route to a statutory excuse.
- Reflects the offence in s.21 of the same Act, widened by the Immigration Act 2016, which retained proof helps you answer.
- Fits the Home Office retention rule of employment plus two years, so you redact the shared copy and leave the file intact.
- Serves storage limitation under UK GDPR Art. 5(1)(e) for the copies that spread beyond HR.
- Offline work keeps case data inside your team — nothing leaves it.
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Limitations & cautions
The excuse rests on the evidence you keep, so never redact your own file copy. The tool flags identifiers; it does not decide which document satisfied the check, or whether a follow-up check falls due before a visa expires.
Frequently asked questions
Can I redact stored right-to-work evidence?
Only a copy you share. The 2006 Act ties the statutory excuse to the retained proof of the original check, so the file version stays complete for the whole employment and two years afterwards.
Does it flag an online share code?
Yes. The share code and any document number are flagged alongside the worker's name, so a manager can see the outcome without the identifiers behind it.
Is the file uploaded?
No. The desktop app is fully offline, so it stays on your machine.