Training completion record redaction is the removal of identifiers from course logs so learners are not named. The log itself is your proof: section 2(2)(c) of the Health and Safety at Work etc. Act 1974 requires information, instruction, training and supervision, and regulation 13 of the Management of Health and Safety at Work Regulations 1999 ties it to a worker's capabilities. anonym.plus marks each name on your device, so the completion rates stay clear while the learners stay private.
When this applies
A team reports course uptake to the board and to an insurer. You redact the learner names first, so the roll-up proves the training happened without publishing who was late.
How anonym.plus handles it
- Open the course log in anonym.plus on your device.
- Built-in OCR reads a scanned sign-off sheet.
- The app marks learner names and IDs.
- Confirm the markings and keep the course titles.
- Swap each learner for a code.
- Save the cleaned log locally.
What you need to provide
- The course log (CSV-as-TXT, XLSX-as-TXT, PDF).
- An operator (Replace keeps titles readable).
- Optional alias map, OFF for true anonymity.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Greta Mohr → LEARNER_5 |
| Contact | EMAIL_ADDRESS | g.mohr@example.co.uk → [EMAIL] |
| Dates | DATE_TIME | done 04/2025 → [DATE] |
| Org | ORGANIZATION | Field Team → [TEAM] |
| Location | LOCATION | Newcastle depot → [SITE] |
| Demographic | NRP | new-starter group → [GROUP] |
Compliance achieved
- Preserves the instruction evidence expected by Health and Safety at Work etc. Act 1974 s.2(2)(c).
- Keeps the capability-linked course record in reg. 13 of the Management of Health and Safety at Work Regulations 1999.
- Supports the all-reasonable-steps defence in Equality Act 2010 s.109(4), which equality-session logs help evidence.
- Leaves any training entitlement stated under Employment Rights Act 1996 s.1 intact. Batch up to 20 files offline.
Anonymise training completion records offline — see plans & start free →
Limitations & cautions
A course with a single attendee is not anonymous. The lone completion points to one learner even without a name. Suppress single-row courses before sharing.
Frequently asked questions
Can a one-person course still identify a learner?
Yes. A single completion is easy to trace, so Recital 26 anonymity may require you to suppress single-row courses.
Why keep these logs at all?
Because they are the proof. Section 2(2)(c) of the Health and Safety at Work etc. Act 1974 requires adequate instruction, and regulation 13 of the Management of Health and Safety at Work Regulations 1999 requires it to match the worker's capabilities. A redacted roll-up still shows coverage.
Do equality-session records help in a claim?
They can. Section 109(4) of the Equality Act 2010 gives an employer a defence where it took all reasonable steps to prevent an act. Current, documented sessions are a core part of showing that.
Is the log uploaded?
No. The tool works offline, so it stays on your machine.