Training completion record redaction is the removal of identifiers from course logs so learners are not named. UK GDPR Recital 26 places anonymous data outside the rules. anonym.plus marks each name on your device, so the completion rates stay clear while the learners stay private.
When this applies
A team reports course uptake to the board. You redact the learner names first, so the export clears Recital 26 before it is rolled up.
How anonym.plus handles it
- Open the course log in anonym.plus on your device.
- Built-in OCR reads a scanned sign-off sheet.
- The app marks learner names and IDs.
- Confirm the markings and keep the course titles.
- Swap each learner for a code.
- Save the cleaned log locally.
What you need to provide
- The course log (CSV-as-TXT, XLSX-as-TXT, PDF).
- An operator (Replace keeps titles readable).
- Optional alias map, OFF for true anonymity.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Greta Mohr → LEARNER_5 |
| Contact | EMAIL_ADDRESS | g.mohr@example.co.uk → [EMAIL] |
| Dates | DATE_TIME | done 04/2025 → [DATE] |
| Org | ORGANIZATION | Field Team → [TEAM] |
| Location | LOCATION | Newcastle depot → [SITE] |
| Demographic | NRP | new-starter group → [GROUP] |
Compliance achieved
- Targets the anonymity bar in UK GDPR Recital 26.
- Keeps learner names out of a board roll-up.
- Offline work keeps the log off any server.
- Batch up to 20 files for a multi-course report.
Anonymise training completion records offline — see plans & start free →
Limitations & cautions
A course with a single attendee is not anonymous. The lone completion points to one learner even without a name. Suppress single-row courses before sharing.
Frequently asked questions
Can a one-person course still identify a learner?
Yes. A single completion is easy to trace, so Recital 26 anonymity may require you to suppress single-row courses.
Does it keep the course names?
Yes. Only learner names and IDs are coded, so titles and dates stay for the report.
Is the log uploaded?
No. The tool works offline, so it stays on your machine.