Board minutes redaction is the removal of PII from meeting records. CA 2006 s.248 requires a record of directors' meetings and keeps it for at least ten years, so a long tail of personal data builds up in the minute book. anonym.plus runs locally and keeps the resolutions and votes a bidder reviews.
When this applies
The record names every director, the votes, and the people discussed. Home addresses often creep in, yet CA 2006 s.240 treats a director's usual residential address as protected information and s.165 keeps its register off public view. A buyer needs the decisions, not the addresses.
How anonym.plus handles it
- Bring the record into anonym.plus on your device.
- It flags director, attendee, and third-party names.
- Resolutions, votes, and figures stay in place.
- Swap names for labels like [DIRECTOR] and [ATTENDEE].
- Save the clean record on your device.
What you need to provide
- The record (DOCX, PDF, or scan).
- An operator (Replace keeps the text flowing).
- Optional role map so one director maps to one label.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Dr Okonkwo → [DIRECTOR] |
| Names | PERSON | guest adviser → [ATTENDEE] |
| Dates | DATE_TIME | met 18 Apr → [DATE] |
| Contact | EMAIL_ADDRESS | chair@co.uk → [EMAIL] |
| Org | ORGANIZATION | named bidder → [PARTY] |
| Location | LOCATION | head office → [ADDRESS] |
Compliance achieved
- Cleans the copy while the CA 2006 s.248 minute book stays whole for ten years.
- Catches a director's residential address, protected under CA 2006 s.240.
- Matches the CA 2006 s.165 position that such addresses stay off open registers.
- Fully offline — no cloud exposure of board records.
Anonymise board minutes offline — see plans & start free →
Limitations & cautions
Redact the circulated extract, never the s.248 minute book, which must stay intact for at least ten years and can be evidence of the decision. The record also quotes people directly, and a unique remark can hint at one speaker after the name goes. Review quoted lines by hand.
Frequently asked questions
Do the resolutions stay readable?
Yes. The decisions, votes, and figures stay word for word. Only names and contacts change.
Can I redact the minute book itself?
No. CA 2006 s.248 requires a record of directors' meetings and its retention for at least ten years. Clean a copy for bidders and leave the original record alone.
Why do home addresses matter here?
CA 2006 s.240 makes a director's usual residential address protected information, and s.165 keeps its register away from public inspection. An address that leaks through a meeting note bypasses that protection.