Email-disclosure redaction is the removal of personal data from messages you disclose under CPR PD 31B. anonym.plus scans headers, bodies, and quoted threads on your device, so the message still reads in context.
When this applies
Email is the bulk of most disclosure. Headers, signatures, and quoted replies repeat names and contacts that must come out before it goes over.
How anonym.plus handles it
- Load the messages into anonym.plus on your device.
- It scans To, From, Cc, body, and quoted threads.
- The tool flags names, emails, phones, and signatures.
- Confirm the flags across the full thread.
- Replace or mask each confirmed value.
- Save the clean messages on your device.
What you need to provide
- The messages (PST, EML, MSG, PDF, or DOCX).
- An operator; Replace keeps the thread readable.
- Optional steady labels for repeat senders.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | From: K. Bell → [SENDER] |
| Contact | EMAIL_ADDRESS | k.bell@corp.co.uk → [EMAIL] |
| Contact | PHONE_NUMBER | sig +44 20 7946 0199 → [PHONE] |
| Dates | DATE_TIME | Sent 03/02 → [DATE] |
| Location | LOCATION | office address → [ADDRESS] |
| Identifiers | UK_NINO | NINO in body → [NINO] |
Compliance achieved
- Removes PII from email disclosed under CPR PD 31B.
- Scans headers, body, signatures, and quoted threads.
- Offline work keeps message data inside your firm.
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Limitations & cautions
Long threads repeat the same names many times. The tool catches each one, but check signature blocks and image footers, where OCR may miss faint text. A missed quoted reply can leak a name you meant to clear.
Frequently asked questions
Does it redact the whole thread, not just the top message?
Yes. It scans quoted replies and forwards too, so a name buried deep in a thread is flagged the same as one in the header.
Can it read PST and MSG files?
Yes. Common mail formats are supported, plus PDF and DOCX exports of messages.
Will the message still make sense after redaction?
Yes. Replace puts a steady label in place of each value, so the exchange still reads in context.