Disciplinary record redaction is the removal of personal identifiers from an action note, guided by GDPR Recital 26. That recital explains when data is truly anonymous and outside the rules. anonym.plus marks names and contacts on your device, so the action stays clear while the person is shielded.
When this applies
A disciplinary note names the worker, the manager, and witnesses. You strip those identifiers before it is used for analysis or training.
How anonym.plus handles it
- Open the note in anonym.plus on your device.
- The tool flags worker and manager names.
- Local OCR reads a scanned signed warning.
- Turn off the name map for true anonymity.
- Swap or black out the confirmed items.
- Save the clean copy locally.
What you need to provide
- The action note (PDF, DOCX, or scan).
- An operator (Redact for analytics exports).
- Name map turned OFF for true anonymisation.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | the worker → [SUBJECT] |
| Names | PERSON | the manager → [MANAGER] |
| Contact | EMAIL_ADDRESS | hr@corp.eu → [EMAIL] |
| Dates | DATE_TIME | warning on Jun 1 → [DATE] |
| Location | LOCATION | Berlin site → [LOCATION] |
| Identifiers | NRP | nationality noted → [NRP] |
Compliance achieved
- Targets true anonymisation per GDPR Recital 26.
- Turn off the reversible map so no key can re-link the record.
- Offline work keeps the note off any server.
Anonymize disciplinary action records offline — see plans & start free →
Limitations & cautions
Recital 26 treats data as anonymous only if no one can re-identify a person. A rare role or event in the note can still single someone out. Review the text, and keep the name map off for genuine anonymity.
Frequently asked questions
How do I reach true anonymity under Recital 26?
Turn the reversible name map OFF and use Redact or a non-keyed Replace. Then check the text so no unique detail singles out a person.
Can I still keep a pseudonym if I need one?
Yes. Turn the name map on for a consistent pseudonym. That is pseudonymisation, not the full anonymisation Recital 26 describes.
Is the note uploaded for processing?
No. The app runs locally, so the action note never reaches a cloud server.