Termination documentation redaction is the removal of personal identifiers from exit paperwork, guided by GDPR Recital 26. That recital sets when data is truly anonymous. anonym.plus marks names and contacts on your device, so the file stays usable while the person is shielded.
When this applies
Exit paperwork names the worker, the approver, and pay details. You strip those identifiers before the record is used for analytics.
How anonym.plus handles it
- Open the paperwork in anonym.plus on your device.
- The tool flags worker and approver names.
- Local OCR reads a scanned signed letter.
- Turn off the name map for true anonymity.
- Swap or black out the confirmed items.
- Save the clean copy locally.
What you need to provide
- The exit paperwork (PDF, DOCX, or scan).
- An operator (Redact for analytics exports).
- Name map turned OFF for true anonymisation.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | the worker → [SUBJECT] |
| Names | PERSON | the approver → [APPROVER] |
| Identifiers | US_SSN | 712-08-3340 → [SSN] |
| Dates | DATE_TIME | last day Aug 30 → [DATE] |
| Contact | EMAIL_ADDRESS | hr@corp.eu → [EMAIL] |
| Location | LOCATION | Munich site → [LOCATION] |
Compliance achieved
- Targets true anonymisation per GDPR Recital 26.
- Turn off the reversible map so no key can re-link the file.
- Offline work keeps exit data off any server.
Anonymize termination records offline — see plans & start free →
Limitations & cautions
Recital 26 treats data as anonymous only when no one can re-identify a person. A rare role plus an exit date can still single someone out. Review the text, and keep the name map off for genuine anonymity.
Frequently asked questions
How do I make exit data truly anonymous?
Turn the reversible name map OFF and use Redact. Then check that no unique role or date singles out a person, as Recital 26 requires.
Can I keep a pseudonym for HR analytics?
Yes, with the name map on. That is pseudonymisation, which still counts as personal data, not the full anonymisation Recital 26 describes.
Is the paperwork uploaded?
No. The app runs locally, so exit records never reach a cloud server.