Exit interview redaction is the removal of personal identifiers from a leaver's feedback notes. GDPR Recital 26 says data no longer pointing to a person sits outside the rules. anonym.plus marks each name and detail on your own machine, so the candid feedback survives while the person behind it disappears.
When this applies
Departing staff give frank views that name managers and peers. You strip those identifiers before the summary reaches leadership or a vendor dashboard.
How anonym.plus handles it
- Open the notes in anonym.plus on your workstation.
- Local OCR reads a scanned, hand-written page.
- The app flags the leaver, managers, and peers named.
- Confirm each flag and keep the themes intact.
- Replace each name with a steady label, or black it out.
- Save the clean summary locally — it never leaves the device.
What you need to provide
- The interview notes (PDF, DOCX, or TXT).
- An operator: Replace (swap), Redact (black out), or Mask (partial).
- Optional: a name map, kept off for true anonymity.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Dana Reyes → [LEAVER] |
| Names | PERSON | manager named → [MANAGER] |
| Contact | EMAIL_ADDRESS | dana@firm.com → [EMAIL] |
| Contact | PHONE_NUMBER | (212) 555 0147 → [PHONE] |
| Dates | DATE_TIME | last day 03/14 → [DATE] |
| Org | ORGANIZATION | old team name → [TEAM] |
Compliance achieved
- Targets the anonymisation standard in GDPR Recital 26.
- Runs offline, so candid feedback stays inside your HR team.
- Working copies are guarded with AES-256-GCM.
- Covers 340+ PII types across 48 languages.
Anonymize exit interview records offline — see plans & start free →
Limitations & cautions
Frank feedback can point to a person through a rare role or event, not just a name. The app flags named items. Read the free-text comments yourself for indirect clues before you circulate anything.
Frequently asked questions
Does Recital 26 mean redacted notes fall outside GDPR?
Only if re-identification is no longer reasonably possible. anonym.plus removes the named identifiers; you must also check that a unique remark cannot single someone out.
Can it read hand-written interview pages?
Yes. Local OCR (Tesseract) reads a scan first, then flags the names so you can swap or black them out.
Is the feedback uploaded anywhere?
No. The desktop app runs on your machine with no cloud step, so the notes stay private.