Board-minutes redaction is the removal of PII from meeting records. It supports anonymous sharing under GDPR Recital 26. anonym.plus runs locally and keeps the resolutions and votes that bidders review.
When this applies
Minutes name every director, the votes, and the people discussed. A buyer needs the decisions, not the attendees. Clear the names before you share them.
How anonym.plus handles it
- Bring the minutes into anonym.plus on your device.
- It flags director, attendee, and third-party names.
- Resolutions, votes, and figures stay in place.
- Swap names for labels like [DIRECTOR] and [ATTENDEE].
- Save the clean record on your device.
What you need to provide
- The minutes (DOCX, PDF, or scan).
- An operator (Replace keeps the text flowing).
- Optional role map so one director maps to one label.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Dr. Okafor → [DIRECTOR] |
| Names | PERSON | guest adviser → [ATTENDEE] |
| Dates | DATE_TIME | met 18 Apr → [DATE] |
| Contact | EMAIL_ADDRESS | chair@co.com → [EMAIL] |
| Org | ORGANIZATION | named bidder → [PARTY] |
| Location | LOCATION | head office → [ADDRESS] |
Compliance achieved
- Supports anonymous sharing under GDPR Recital 26.
- Keeps resolutions and votes whole for the deal team.
- Fully offline — no cloud exposure of board records.
Anonymize board minutes offline — see plans & start free →
Limitations & cautions
Minutes often quote people directly. A unique remark can hint at one speaker even after the name goes. Review quoted lines. The tool catches named items but cannot judge when a phrasing gives a person away.
Frequently asked questions
Do the resolutions stay readable?
Yes. The decisions, votes, and figures stay word for word. Only names and contacts change.
Can one director map to one label across meetings?
Yes. With a role map, the same director maps to the same label in every record.
Is the source ever uploaded?
No. Work is local, so board records never leave your machine.