Trial balance redaction is the removal of personal data from a TB held as internal-control evidence. The Companies Act 2006 and the FRC frame the directors' duty to keep accurate records. anonym.plus marks each identifier on your device, so the debit and credit columns stay while named accounts go.
When this applies
A trial balance can carry person-named accounts, such as a director's loan or a petty-cash holder. You strip those labels before a reviewer opens the sheet.
How anonym.plus handles it
- Open the sheet in anonym.plus on your device.
- It scans account labels and memo notes.
- The app marks person-named accounts and holders.
- Keep the debit, credit, and balance columns.
- Replace the named labels with neutral codes.
- Save the clean sheet locally.
What you need to provide
- The sheet (XLSX, CSV, or PDF).
- An operator (Replace keeps the columns readable).
- Optional allow-list for standard account codes.
PII & financial identifiers detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | director Vey loan → [DIRECTOR] |
| Names | PERSON | petty cash, J. Ash → [HOLDER] |
| Financial | UK_BANK_NUMBER | linked acct 0091 → [ACCOUNT] |
| Money | MONEY | balance £14,500 → [AMOUNT] |
| Org | ORGANIZATION | Vey Holdings Ltd → [ENTITY] |
| Dates | DATE_TIME | period 03/2026 → [DATE] |
Compliance achieved
- Supports the record-keeping duty under the Companies Act 2006 & FRC.
- Strips person-named labels while the maths stays whole.
- Offline work keeps the sheet off any server.
Anonymise trial balances offline — see plans & start free →
Limitations & cautions
A neutral code can still map back if a key is kept. For true anonymity, drop the mapping. The app marks named labels; verify no holder name remains in a memo.
Frequently asked questions
Why would a trial balance hold personal data?
Director loans, petty-cash holders, and expense accounts often carry a person's name. anonym.plus marks those labels for you to swap.
Will the debit and credit totals survive?
Yes. Allow-list standard codes. Only person-named labels and notes are marked.
Is the sheet uploaded?
No. The app runs locally, so the TB stays on your machine.