Proposal redaction is the removal of personal data from a cover application. UK GDPR and the DPA 2018 set the rules for handling that data, overseen by the ICO. anonym.plus marks each item on your own device, so the form stays usable while the protected fields go.
When this applies
A proposal captures the applicant's National Insurance number, salary, and bank details in full. You must clear those fields before the paperwork reaches a broker, a partner, or a training set.
How anonym.plus handles it
- Open the form in anonym.plus on your workstation.
- Local OCR reads any scanned page attached to it.
- The tool flags names, NI numbers, accounts, and contacts.
- Confirm each flag and clear any header term caught by mistake.
- Replace each identifier with a label, or black it out.
- Save the clean copy. The original never leaves your device.
What you need to provide
- The completed form (PDF, DOCX, or scan).
- An operator: Replace (swap), Redact (black out), or Mask (partial).
- Optional: an alias map if you must re-link the applicant later.
PII & financial identifiers detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Eleanor Whitfield → [APPLICANT] |
| Identifiers | UK_NINO | QQ 12 34 56 C → [NINO] |
| Financial | UK_BANK_NUMBER | 20-44-12 acct 4412 9087 → [ACCOUNT] |
| Contact | EMAIL_ADDRESS | e.whitfield@example.co.uk → [EMAIL] |
| Dates | DATE_TIME | DOB 04/12/1979 → [DOB] |
| Location | LOCATION | 12 Pine Road, Leeds → [ADDRESS] |
Compliance achieved
- Supports lawful handling of personal data under UK GDPR & DPA 2018.
- Runs offline, so applicant data never reaches a third party by accident.
- Working copies are kept safe with AES-256-GCM.
- Covers 340+ PII types, well past the core identity fields.
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Limitations & cautions
The tool flags named items, but it cannot judge when a free-text answer re-identifies an applicant. Read the narrative responses yourself before you share the file.
Frequently asked questions
What personal data sits on a typical proposal form?
Usually a name, a National Insurance number, an income figure, an address, and bank details. UK GDPR treats each as personal data, and anonym.plus flags them so you can apply the rule.
Does this keep applicant data private?
Yes. Work runs on your own device with no cloud step. Nothing is uploaded, so the applicant's data stays inside your firm.
Will the form still read correctly after the swap?
Yes. The Replace operator drops a steady label in place of each item, so the text still flows and no longer names a real person.