Reasonable adjustment file redaction is the removal of medical data from the interactive-process record an employer keeps when arranging adjustments. Equality Act 2010 s.60 restricts pre-offer health questions and treats the answers as sensitive, so they should be walled off from the general personnel folder. anonym.plus marks each item on your device, so the record stays useful while the detail goes.
When this applies
Such a folder holds an occupational health note, a diagnosis, and contact lines. You trim that data under s.60 before any manager who needs only the agreed adjustments sees it.
How anonym.plus handles it
- Open the document in anonym.plus on your device.
- Local OCR reads scanned occupational health letters.
- The tool flags the diagnosis, names, and contacts.
- Keep the agreed functional limits a manager needs.
- Swap or black out the confirmed items.
- Save the clean copy locally and store it apart.
What you need to provide
- The adjustment record (PDF, DOCX, or scan).
- An operator (Replace keeps the limits readable).
- Optional allow-list for the job-restriction lines.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | Aisha Patel → [EMPLOYEE] |
| Health | MEDICAL_CONDITION | diagnosis → [CONDITION] |
| Clinician | PERSON | OH adviser → [CLINICIAN] |
| Dates | DATE_TIME | assessed 02/2026 → [DATE] |
| Contact | PHONE_NUMBER | +44 161 496 0184 → [PHONE] |
| NI number | UK_NINO | QQ 33 77 12 A → [NINO] |
Compliance achieved
- Backs the restriction on health questions under Equality Act 2010 s.60.
- Lets a manager see limits without the diagnosis behind them.
- Treats occupational health detail as special category data under UK GDPR Art. 9.
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Limitations & cautions
Good practice still keeps this record apart from the personnel folder; redaction does not replace that separation. The tool flags named items, not every indirect clue in a free-text occupational health narrative.
Frequently asked questions
Why keep an adjustment record separate?
Equality Act 2010 s.60 limits health questions and the answers are sensitive, so they belong apart from the personnel folder. Redacting before sharing adds a layer for managers who need only the limits.
Can a manager see the diagnosis?
Usually no. They need the agreed adjustments, not the condition. anonym.plus flags the diagnosis so you can swap it while the limits stay.
Is the record uploaded anywhere?
No. The app is fully offline, so the medical detail never leaves your device.