Grievance record redaction is the removal of personal data from a worker complaint handled under TULRCA 1992 and the ACAS Code of Practice on Disciplinary and Grievance Procedures. That framework safeguards trade-union activity and sets a fair grievance route. anonym.plus marks names, contacts, and dates on your device, so the concern stays readable while the people are shielded.
When this applies
The complaint names the worker, line managers, and colleagues involved. You hide those identifiers before the file circulates.
How anonym.plus handles it
- Open the document in anonym.plus on your device.
- The app marks worker and manager names.
- Built-in OCR reads a scanned filing form.
- Keep any agreement clause and procedure step.
- Swap or black out the confirmed identifiers.
- Save the clean copy locally.
What you need to provide
- The filed complaint (PDF, DOCX, or scan).
- An operator (Replace keeps clauses readable).
- Optional allow-list for agreement article numbers.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | the worker → [GRIEVANT] |
| Names | PERSON | the line manager → [MANAGER] |
| Contact | EMAIL_ADDRESS | rep@union.org.uk → [EMAIL] |
| Dates | DATE_TIME | filed 9 May → [DATE] |
| Location | LOCATION | warehouse bay 3 → [LOCATION] |
| Organization | ORGANIZATION | Unite branch → [UNION] |
Compliance achieved
- Reflects the trade-union safeguards of TULRCA 1992 and the ACAS Code.
- Keeps agreement clauses and procedure steps for the process.
- Offline work keeps the filing on your machine — no cloud.
Anonymise grievance records offline — see plans & start free →
Limitations & cautions
Shielding a worker who raised a concern is hard. A unique event can identify them once names are gone. Keeping that quiet supports protection against detriment for trade-union involvement.
Frequently asked questions
Will agreement clauses survive the pass?
Yes. Allow-list article and step numbers so they stay. Only personal data is marked for removal.
Does the tool send the complaint anywhere?
No. It is a fully offline desktop app. The filing and its detail stay on your machine throughout.
Can it keep one worker steady across linked files?
Yes. The optional alias map ties one person to one label. Turn it off when you need true anonymity.