Batch investigation redaction is the removal of personal data from a whole folder in one run. Equality Act 2010 s.109 makes an employer answerable for what its people do in the course of employment, so a case set has to be handled to one standard, not twenty. anonym.plus processes up to 20 files at a time on your device, with a shared map so one person keeps one label.
When this applies
A case set holds many files that name the same people. One-by-one work risks drift, so a batch run applies the same shielding evenly across the set.
How anonym.plus handles it
- Point anonym.plus at the case folder on your machine.
- It scans each file for names, emails, and IDs.
- Built-in OCR reads any scanned pages in the set.
- A shared map keeps repeat people steady across files.
- Review the summary and fix low-confidence markings.
- Keep the map ON to re-link, or OFF for anonymity.
What you need to provide
- A folder of case files (PDF, DOCX, mixed).
- The shared alias map, ON for re-link or OFF for anonymity.
- An operator (Replace works well for a case set).
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | person across files → [SUBJECT_1] |
| Names | PERSON | the respondent → [RESPONDENT] |
| Contact | EMAIL_ADDRESS | emails → [EMAIL] |
| Dates | DATE_TIME | event dates → [DATE] |
| Identifiers | UK_NINO | NINO column → [NINO] |
| Location | LOCATION | site names → [LOCATION] |
Compliance achieved
- Applies one standard across the set, which is what Equality Act 2010 s.109 makes the employer answerable for, and s.110 makes the individual answerable for.
- Supports the consistency of treatment the ACAS Code of Practice on Disciplinary and Grievance Procedures expects across comparable cases.
- Holds the accuracy duty in UK GDPR Art. 5(1)(d) steady file to file, with one label per person.
- Adds the pseudonymisation measure Art. 32(1)(a) names to every file in the run.
- Whole-folder work stays offline — up to 20 files per run, 340+ PII types across 48 languages.
Anonymise investigation file sets offline — see plans & start free →
Limitations & cautions
Protecting a person who came forward is hard, even at scale. A unique event can re-identify them once names go across the set, and a batch run makes one mis-set option repeat twenty times — review the summary. The shared map can re-link files while it is kept; turn it off when you need true anonymity.
Frequently asked questions
How does batch mode keep one person steady?
A shared map logs each individual once, so the same person maps to the same label in every file across the folder.
Why does consistency matter legally?
Because the ACAS Code expects comparable cases to be treated alike, and Equality Act 2010 s.109 makes the employer answerable for how its managers handle them. A batch run removes the drift that manual passes introduce.
Does batch work upload anything?
No. The whole run is offline, so case files and their findings stay on your machine.