SOW redaction is the removal of personnel PII from a statement of work. Named contractors and their day rates are the fields the off-payroll working rules look at, in Chapter 10 of Part 2 of ITEPA 2003. Since 6 April 2021 a medium or large private-sector client must give each worker a status determination statement. anonym.plus clears the names and rates while the scope stays readable.
When this applies
An SOW names the team, their day rates, and their contacts. Those are also the names a status determination attaches to, so the document travels between client, agency, and supplier. Before it is reused as a template or sent for pricing review, you clear the personal fields.
How anonym.plus handles it
- Open the file in anonym.plus on your device.
- The tool flags named staff, roles, and rate cards.
- It catches contact emails and phone fields.
- Confirm the flags and keep the scope text.
- Swap or black out the IDs.
- Save the clean file on your machine.
What you need to provide
- The SOW (PDF, DOCX, or scan).
- An operator; Replace keeps the scope readable.
- Optional allow-list for generic role titles.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | lead engineer → [STAFF] |
| Pay | MONEY | day rate → [RATE] |
| Contact | EMAIL_ADDRESS | pm@supplier.co.uk → [EMAIL] |
| Company | ORGANIZATION | supplier name → [SUPPLIER] |
| Dates | DATE_TIME | milestone date → [DATE] |
| Contact | PHONE_NUMBER | pm tel → [PHONE] |
Compliance achieved
- Clears the named contractors that Chapter 10, Part 2 ITEPA 2003 attaches a status determination to.
- Flags a day rate tied to one person, since rate plus name identifies.
- Keeps deliverables, milestones, and generic rate tables for review.
- Supports UK GDPR Recital 26 anonymisation for reusable scopes.
- Local-only work — nothing is uploaded.
Anonymise statements of work offline — see plans & start free →
Limitations & cautions
Rate cards can name a person by role at a small firm. Review such lines. Named deliverables sometimes embed a client name, so check the scope text before you treat the result as anonymous.
Frequently asked questions
Why do the off-payroll rules matter to an SOW?
Chapter 10 of Part 2 of ITEPA 2003 makes a medium or large private-sector client decide each contractor's employment status and issue a status determination statement. Since 6 April 2021 that duty has applied in the private sector too. The SOW is often where the named individuals and their rates are written down.
Are day rates removed?
Yes, when tied to a named person, because rate plus name identifies. Generic rate tables can stay via an allow-list, since a band with no name attached is not personal data.
Can I reuse a cleaned SOW as a template?
Yes. Swap named staff for role labels and the rates for placeholders. The scope, deliverables, and milestones stay ready to reuse.