Offboarding batch redaction is the removal of personal identifiers from a whole folder of exit files in one run. GDPR Recital 26 places truly anonymous data outside its scope. anonym.plus processes up to 20 files at a time on your device, with a shared map so one leaver maps to one alias everywhere.
When this applies
A leaver's folder holds letters, checklists, and pay slips that name the same worker. One-by-one work risks drift, so a batch run cleans the set evenly.
How anonym.plus handles it
- Point anonym.plus at the exit folder on your machine.
- It scans each file for the identifier set.
- Local OCR reads any scanned pages in the folder.
- A shared map keeps the leaver steady across files.
- Review the summary and fix low-confidence flags.
- Save the clean set locally.
What you need to provide
- A folder of exit files (PDF, DOCX, mixed).
- The shared label map (turn OFF for true anonymity).
- An operator (Replace works well for a folder).
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | leaver across files → [LEAVER_1] |
| Identifiers | US_SSN | SSNs → [SSN] |
| Contact | EMAIL_ADDRESS | emails → [EMAIL] |
| Money | MONEY | payout amounts → [AMOUNT] |
| Dates | DATE_TIME | exit dates → [DATE] |
| Location | LOCATION | addresses → [ADDRESS] |
Compliance achieved
- Applies the GDPR Recital 26 anonymisation bar across every file.
- The shared map keeps results steady, or off for true anonymity.
- Whole-folder work stays offline — nothing leaves the device.
Anonymize offboarding file sets offline — see plans & start free →
Limitations & cautions
A mixed folder of scans and native files leans on OCR for images, so check low-confidence flags. Keep the shared map and the set can be re-linked; turn it off when you need true anonymity.
Frequently asked questions
How does batch mode keep one leaver steady?
A shared map logs each person once, so the same leaver maps to the same alias in every file across the folder.
How many exit files can one run handle?
Up to 20 files per batch, all processed locally with OCR for any scanned pages.
Does batch work upload anything?
No. The whole run is offline, so the set stays on your machine.