This de-identification removes personal identifiers from a reporting file under the Equality Act 2010 (Gender Pay Gap Information) Regs 2017. Those rules require large employers to publish the disparity by quartile. anonym.plus marks names and identifiers on your device, so the quartile figures stay usable while the staff behind them stay hidden.
When this applies
A working draft pairs quartile pay figures with named staff rows and a compiler's contact. You strip those details before a copy circulates to managers.
How anonym.plus handles it
- Open the file in anonym.plus on your device.
- Local OCR reads a scanned cover page.
- The tool flags named staff rows, the compiler, and contacts.
- Keep the quartile figures and bonus percentages.
- Swap or black out the confirmed identifiers.
- Save the clean copy locally.
What you need to provide
- The working draft (XLSX export, CSV, PDF).
- An operator (Replace keeps the layout readable).
- Optional allow-list for the quartile labels.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | row Priya Nair → [STAFF_1] |
| Financial | MONEY | median pay £42,300 → [AMOUNT] |
| Identifiers | UK_NINO | NI number → [NINO] |
| Contact | EMAIL_ADDRESS | p.nair@example.co.uk → [EMAIL] |
| Organisation | ORGANIZATION | Acme HR → [ORG] |
| Dates | DATE_TIME | snapshot 05/04 → [DATE] |
Compliance achieved
- Supports reporting under the Equality Act 2010 (Gender Pay Gap Information) Regs 2017.
- Keeps quartile and bonus figures the report needs.
- Offline work keeps a draft off any shared server.
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Limitations & cautions
The published figures are aggregate, yet a thin quartile can still re-identify a person. If only one or two staff sit in a band, a row may name them. Suppress or aggregate small cells before you share the working file.
Frequently asked questions
Are the published figures already anonymous?
The headline percentages are. A working file behind them can still hold named rows, so de-identify the draft before circulating it under the Equality Act 2010 duty.
What does the tool remove?
Named staff rows, the compiler, and contacts. The quartile and bonus figures remain so the report stays valid.
Does the file leave my device?
No. The app is fully offline, so the working copy stays local.