Manager feedback note redaction is the removal of identifiers from free-text comments so no one is named. UK GDPR Recital 26 places anonymous data outside the rules. anonym.plus marks each name on your device, so the coaching points stay useful while the people stay private.
When this applies
An HR lead compiles coaching comments to spot common themes. You redact the names first, so the set clears Recital 26 before it is studied.
How anonym.plus handles it
- Open the set in anonym.plus on your device.
- Built-in OCR reads a scanned handwritten page.
- The app marks the subject and the author.
- Confirm the markings and keep the coaching theme.
- Swap each name for a neutral label.
- Save the cleaned notes locally.
What you need to provide
- The note set (TXT, DOCX, PDF, or scan).
- An operator (Replace keeps the prose readable).
- Optional alias map, OFF for true anonymity.
PII entity types detected
| Category | anonym.plus entity type | Example |
|---|---|---|
| Names | PERSON | “Talked with Raj” → [STAFF] |
| Names | PERSON | signed by Lin → [MANAGER] |
| Contact | EMAIL_ADDRESS | raj@example.co.uk → [EMAIL] |
| Dates | DATE_TIME | note 05/2025 → [DATE] |
| Org | ORGANIZATION | QA Team → [TEAM] |
| Location | LOCATION | Edinburgh office → [SITE] |
Compliance achieved
- Targets the anonymity bar in UK GDPR Recital 26.
- Strips names from free-text notes, not just headers.
- Offline work keeps the notes off any server.
- AES-256-GCM guards working copies.
Anonymise manager feedback notes offline — see plans & start free →
Limitations & cautions
Free-text comments are the hardest to anonymise. A distinct writing style or a unique event can reveal the author or the subject after names go. Read each entry before you share it.
Frequently asked questions
Why are free-text notes risky to anonymise?
A comment may describe a one-off event or carry a distinct voice. Either can identify a person after names are removed, which Recital 26 treats as non-anonymous.
Does it hide the note's author too?
Yes. It marks both the subject and the manager who wrote it, so you can mask each side.
Is the note set uploaded?
No. The tool works offline, so notes stay on your machine.